1. Name
   The designation “the Group” underlines our collective identity and purpose. It signifies a unified force working towards shared financial goals and community support. The name of the group shall be [Stokvel Group Name].
2. Membership
   Membership is extended to individuals who have been part of the formation of this group, as well as individuals who have been invited to the group. The voluntary nature of membership underscores the importance of willing participation in our collective endeavors.

1. Objectives
   The primary objective of [Stokvel Group Name] is to cultivate a culture of collective saving and mutual support. Our aim is to create a resilient community where each member contributes to and benefits from the collective financial efforts.
2. Rules
   Members pledge to adhere to the rules outlined in this constitution. These rules encompass attending group meetings regularly, making punctual contributions, and actively participating in decision-making processes. These commitments form the bedrock of our cooperative principles.

1. Frequency of Meetings
   Regular meetings, convened [insert frequency, e.g., monthly], provide a platform for open discussions, financial planning, and decision-making. These gatherings promote a sense of community and ensure effective communication among members
2. Contribution Amounts
   Each member commits to contributing [insert amount] at every meeting, with payments due [insert frequency, e.g., monthly], on the [insert date] of each month, except [insert month(s)]. This financial commitment is essential for sustaining the group’s initiatives and achieving our collective financial objectives.
3. Nature and Timing of Benefits
   The nature and timing of benefits are determined collectively during group meetings and documented in the minutes. This collaborative approach ensures transparency and aligns our benefits with the overarching goals of [Stokvel Group Name].
   

1. Role of the Treasurer
   The Treasurer, as the custodian of the group’s funds, assumes a position of trust and responsibility critical to the success of our collective endeavors. In addition to ensuring that funds are utilized for the agreed-upon purpose, the Treasurer holds the following responsibilities:
2. Proof of Deposit:
   The Treasurer commits to providing proof of deposit no later than two working days after a deposit has been made on behalf of the group. This proof is to be shared with all group members either physically or through digital communication, ensuring transparency and accountability in financial transactions.
3. Monthly Bank Statements:
   The Treasurer undertakes to provide the group with monthly bank statements. This practice ensures that all members are regularly informed about the financial transactions and the overall status of the group’s funds.
   
4. Monthly Management Accounts:
   In addition to bank statements, the Treasurer will furnish the group with monthly management accounts. These accounts offer a detailed overview of the financial activities, providing insights into income, expenditures, and the overall financial health of the group.
5. Movement of Funds:
   The Treasurer is bound by the group’s agreements on the movement of funds. Any transfer or allocation of funds will be executed strictly in accordance with the decisions made collectively by the group.
6. Special Resolution for Fund Movement Changes:
   In the event that changes to the movement of funds are proposed, the Treasurer will adhere to the group’s decision-making process. If there is a need for significant alterations, the Treasurer will propose a special resolution during group meetings, ensuring that any changes are thoroughly discussed and agreed upon by all members. This approach reinforces our commitment to democratic decision-making and financial transparency within the group.
7. Accountability:
   At each meeting, the Treasurer provides a comprehensive financial report, detailing the inflow, outflow, and balance of funds. This commitment to transparency ensures that all members are well-informed about the group’s financial status.
8. Missing Funds:
   In the event of any unaccounted-for funds not agreed upon by the group, such occurrences are considered theft. This provision grants the group the right to use this information as evidence in opening a criminal case against an offending Treasurer, underscoring our commitment to financial integrity.

1. Appointment and Significance
   The Secretary, a pivotal role within our Stokvel group, serves as the administrative cornerstone, facilitating effective communication, record-keeping, and logistical coordination. This section outlines the appointment process and the significance of the Secretary’s role in ensuring the smooth functioning of our group.
2. Responsibilities of the Secretary
   1. Meeting Coordination:
      The Secretary is entrusted with the responsibility of coordinating group meetings, ensuring that they are held regularly and efficiently. This includes setting meeting schedules, notifying members, and preparing the agenda in collaboration with other group leaders.
   2. Minutes and Records:
      Accurate record-keeping is a fundamental aspect of the Secretary’s role. The Secretary is obligated to capture and maintain detailed minutes of each meeting, summarizing discussions, decisions, and any actions agreed upon by the group. These records provide a historical account of our collective decisions and activities.
   3. Membership Records:
      Keeping an up-to-date record of group members is essential for effective communication and decision-making. The Secretary is responsible for maintaining accurate membership records, including contact details and contributions, ensuring that all members can be reached promptly.
   4. Correspondence:
      Acting as a liaison between the group and external parties, the Secretary handles correspondence on behalf of the group. This includes communication with financial institutions, service providers, or any entities interacting with the group.
   5. Financial Documentation:
      While the Treasurer manages the financial transactions, the Secretary plays a crucial role in organizing and storing financial documentation. This ensures that all financial records are easily accessible, aiding transparency and accountability within the group
   6. Group Communication:
      The Secretary takes the lead in disseminating information to group members. Whether through official announcements, circulars, or meeting minutes, the Secretary ensures that all members are well-informed about group activities, decisions, and relevant updates.
   7. Term and Succession:
      The Secretary’s term is determined by the group, and in the event of a vacancy, a smooth succession plan should be activated. The group will collectively decide on the process for appointing a new Secretary, emphasizing continuity and stability in the execution of this vital role.

1. Appointment and Leadership:
   The Chairperson plays a crucial leadership role within our Stokvel group. The Chairperson, as a symbol of unity and direction, guides the group in achieving its collective objectives.
2. Responsibilities of the Chairperson:
   1. Meeting Leadership:
      The Chairperson presides over group meetings, ensuring order, adherence to the agenda, and active participation. Their role is to facilitate constructive discussions, manage time effectively, and maintain a positive and inclusive atmosphere during meetings.
   2. Decision Facilitation:
      Facilitating decision-making processes is a key responsibility. The Chairperson ensures that all members have an opportunity to express their views, that decisions are made collectively, and that consensus is sought where possible. In the absence of consensus, the Chairperson may exercise a casting vote.
   3. Representation:
      The Chairperson often represents the group in external interactions, conveying decisions, negotiating agreements, and engaging with other entities on behalf of the Stokvel. This representation is crucial for building relationships and ensuring the group’s interests are safeguarded.
   4. Conflict Resolution:
      As a leader, the Chairperson plays a pivotal role in resolving conflicts within the group. They encourage open communication, mediate disputes, and work towards maintaining a harmonious and cooperative atmosphere among members.
   5. Strategic Planning:
      The Chairperson contributes to the group’s strategic direction by assisting in the formulation of long-term plans and goals. This involves aligning the group’s activities with its overarching objectives and ensuring that decisions are in line with the collective vision.
   6. Communication with Group Leaders:
      Collaborating with the Secretary and Treasurer, the Chairperson ensures effective communication within the leadership team. This involves regular updates on group activities, financial matters, and any pertinent issues that require attention.
   7. Term and Succession:
      The Chairperson’s term is determined by the group, and this section outlines the process for appointing a new Chairperson in the event of a vacancy. The group collectively decides on the succession plan, emphasizing a smooth transition to maintain continuity and effective leadership.

1. Creation and Appointment:
   This section outlines the process by which special purpose roles are identified, created, and appointed within our Stokvel group. These roles are established to address specific needs or tasks that require dedicated attention and expertise.
2. Transparent Appointment Process:
   1. Identification of Needs:
      The group collectively identifies specific needs or tasks that require specialized attention. This could include roles such as event coordinator, project manager, insurance administrator or any other function deemed necessary for the group’s objectives.
   2. Transparent Nomination:
      The process of appointing individuals to special purpose roles begins with transparent nominations. Members are encouraged to nominate themselves or others based on their skills, experience, and willingness to take on the responsibilities associated with the identified role.
   3. Group Discussion:
      The nominations are open for group discussion, allowing members to express their views on the suitability of candidates for the special purpose role. This discussion ensures that the group’s collective wisdom is employed in making informed decisions.
   4. Consensus Building:
      The group strives to reach a consensus on the appointment, considering the preferences and opinions of all members. While consensus is the ideal, the group may agree on an alternative decision-making process if unanimity is not achievable.
   5. Appointment Decision:
      Following the discussion and consensus-building phase, the group makes a collective decision on the appointment of individuals to special purpose roles. The decision is recorded and communicated to all members to maintain transparency.
   6. Reporting and Accountability:
      Individuals in special purpose roles are accountable to the group. This section emphasizes the importance of regular reporting, providing updates on progress, challenges, and achievements related to their designated responsibilities. This reporting ensures transparency and facilitates informed decision-making within the group.

1. Active Participation:
   Active participation is the cornerstone of our Stokvel group’s success. Each group member is an essential contributor to our collective goals. This section outlines the expectations and responsibilities of ordinary group members.
2. Attendance and Punctuality:
   1. Regular Meeting Attendance:
      Group members are expected to attend meetings regularly as scheduled by the group. Consistent attendance ensures that everyone is well-informed about the group’s activities and decisions.
   2. Punctuality:
      Timely attendance is crucial to the effectiveness of our meetings. Group members are encouraged to arrive on time, allowing meetings to start promptly and ensuring that everyone has ample time to contribute.
   3. Financial Contributions:
      1. Adherence to Contribution Schedule:
         Group members commit to making regular financial contributions as per the agreed-upon schedule. Consistent contributions are vital for the group to achieve its financial objectives.
      2. Notification of Challenges:
         If a member faces challenges in meeting their financial obligations, they are expected to communicate this to the group in a timely manner. Open communication enables the group to find solutions collectively.
   4. Engagement and Input:
      1. Active Participation in Discussions:
         Group members are encouraged to actively participate in discussions, offering their insights and opinions on matters affecting the group. Diverse perspectives enrich our decision-making processes.
      2. Contribution of Skills and Expertise:
         Members are invited to contribute their skills and expertise to the group. Whether it’s organizing events, providing financial advice, or offering relevant knowledge, each member’s unique abilities enhance the group’s capabilities.
   5. Respect and Cooperation:
      1. Respect for Fellow Members:
         A culture of respect is fundamental within our group. Members are expected to treat each other with courtesy, acknowledging diverse opinions and fostering a positive environment.
      2. Cooperation and Teamwork:
         Collaboration is key to our success. Members should embrace cooperation and teamwork, recognizing that our collective strength lies in working together toward common objectives.
   6. Secretary’s Custodianship:
      1. Support for the Secretary:
         Ordinary members extend support to the group’s appointed Secretary, understanding the crucial role they play in managing the group’s funds and ensuring transparent financial practices.
      2. Reporting of Concerns:
         If members have concerns related to financial matters or group activities, they are encouraged to report these to the Secretary or raise them during meetings. Transparency and open communication contribute to the group’s overall well-being.
   7. Adherence to Group Rules:
      Members commit to adhering to the group’s rules and regulations, understanding that these guidelines are established for the collective benefit of all. Open communication is encouraged if any member has suggestions for rule modifications or improvements.
   8. Continuous Learning:
      Group members are urged to engage in continuous learning related to financial literacy, group dynamics, and relevant subjects. This commitment to learning ensures that members stay informed and can actively contribute to the group’s growth and success.

1. Establishing Group Identity:
   
   1. Agreeing on Group Identity:
      Each Stokvel group shall collectively agree upon and establish a distinct group identity. This identity may include a unique group logo, but it must notably incorporate a designated group uniform or adhere to a strict colour scheme.
   2. Uniform Consistency:
      In striving for a unified group appearance, it is recommended that the chosen group uniform be sourced from the same manufacturer. This consistency enhances the group’s visual identity and fosters a sense of cohesion among members.
2. Maintenance of Uniform:
   1. Clean and Neat Appearance:
      Members commit to maintaining their group uniform in a clean and neat condition. A well-kept uniform not only reflects positively on the group but also enhances the professionalism and pride of its members.
   2. Replacement and Upkeep:
      In the event of wear or damage, members are responsible for the replacement or repair of their uniforms. This ensures that the group maintains a polished and unified image during all relevant occasions.
3. Occasions for Wearing Uniform:
   1. Group Meetings:
      While the group may decide on the frequency of uniform use during regular meetings, it is encouraged as a symbol of unity and shared identity.
   2. Regulatory Engagements:
      Uniforms are compulsory for all engagements with regulators and external stakeholders within the Stokvel environment. This includes interactions with the National Stokvel Association of South Africa (NASASA) and other regulatory bodies.
   3. Sector Events:
      Members shall wear the group uniform at all sector events where the group is represented. This includes conferences, seminars, and workshops related to Stokvel practices, including the NASASA Stokvel Indaba.
   4. Group Events and AGM:
      The uniform is mandatory for all group events, with a particular emphasis on the Annual General Meeting (AGM). This ensures a consistent and professional appearance during significant group gatherings.

Section 4: Uniform Design and Specifications:

1. Group Consensus on Design:
   

   1.The design and specifications of the group uniform shall be determined through a collective decision-making process within the group. This fosters a sense of ownership and inclusivity.

2. Manufacturer Specifications:
   

   1.If the group opts for a uniform from a specific manufacturer, members should adhere to the specified design and manufacturing details to maintain uniformity.

Section 5: Enforcement and Compliance:

1. Internal Compliance Checks:
   

   1.The group may appoint a designated member or committee responsible for conducting internal compliance checks to ensure members adhere to the uniform policy.

2. Resolution of Non-Compliance:
   

   1.In instances of non-compliance, the group shall follow a resolution process outlined in the group’s constitution. This may include discussions, warnings, or other appropriate measures to address violations.

Section 6: Amendments to Uniform Policy:

1. Collective Decision on Amendments:
   

   1.Any proposed amendments to the group uniform policy shall be subject to collective decision-making within the group. Members will have the opportunity to voice opinions and contribute to the final decision.

2. Communication of Changes:
   

   1.Upon the approval of amendments, the group shall communicate changes to all members, ensuring clarity and understanding of the updated uniform policy.

    

Section 1: Amendment Procedure: Any member can propose amendments during group meetings, and approval requires a majority vote. This democratic process ensures that changes to the constitution reflect the collective will of [Stokvel Group Name].

Ratification: This constitution is hereby ratified by the members of [Stokvel Group Name] on [Date]. It signifies our collective commitment to the principles of active participation, transparency, and accountability, providing a sturdy framework for the internal functioning of [Stokvel Group Name].